Stock Takes
A Stock take is a physical verification of the quantities of items your business currently has. You can compare a physical stock to the report and find any discrepancies. It will also help to track of the physical stock you have, what has been sold an what hasn’t, this will help when reordering items.
All stock Items must have an opening take, this will show how many items you currently have in store. When you first start to use stock, you must begin with an opening take, this take must be completed before you start to enter orders, deliveries, waste, transfers and returns. This Stock take will only show a count of everything you have in stock for all items to begin with.
If you have started to add orders etc., you can still do an opening take you simply must change the date and time of the stock take to reflect a time before your orders, deliveries, waste, transfer and returns.
Opening takes
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On the Navigation Menu find Stock and select Take.
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Press +New Take, the reference number is automatically generated. Please note we do not recommend changing this.
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Enter any comments you wish to add in the comments text box.
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Choose the Date and Time of the take, if you have started to enter the orders, deliveries and etc. ensure the date and time are before they have been added. This will ensure it is the Opening Take.
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Press Next.
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In the Selector from the drop-down menu choose the items you would like to do an opening stock take for. Press Add to Count
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Enter the counted number of the items in the Cases and Units Columns. This will be how many of each item you have counted in store.
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You can save a draft and return to finish the take at a later time, this will not affect the time you have selected for the take.
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You can press report and see a preview of the Stock Take Report before you finalise it.
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When finished press Finalise. Please note that when you finalise a take you cannot undo this, it will change your stock levels and affect your stock reports
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A confirmation pop-up will appear, if this is correct press finalise, if not close.
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A Stock Take report will be generated. This shows the Opening Units, Goods in, Goods Out, Waste, Sales, Theoretical Stock, Counted Stock, Closing Value, Discrepancy Stock and the Discrepancy Value.
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The Opening Units are generated from the counted Stock from the previous take. As this take is setting the Opening Units, there will be a discrepancy in the stock. Now when you complete more stock takes the opening has been set and the stock will be accurate.
Completing Another Take- Example Soft Drinks
This next take will show all of the Orders, Deliveries etc.
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On the Navigation Menu find Stock and select Take.
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Press +New Take, the reference number is automatically generated. Please note we do not recommend changing this.
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Enter any comments you wish to add in the comments text box.
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Choose the Date and Time of the take, if you have started to enter the orders, deliveries and etc. ensure the date and time are before they have been added. This will ensure it is the opening take.
-
Press Next.
-
In the Selector from the drop-down menu choose the items you would like to do a stock take for. Press Add to Count
-
Enter the counted number of the items in the Cases and Units Columns. This will be how many of each item you have counted in store.
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You can save a draft and return to finish the take at a later time, this will not affect the time you have selected for the take.
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You can press report and see a preview of the stock take report before you finalise it.
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When finished press Finalise. Please note that when you finalise a take you cannot undo this, it will change your stock levels and affect your stock reports.
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A confirmation pop-up will appear, if this is correct press finalise, if not close.
Below is an example of a full Stock Take
Below is an example of a stock take with + - discrepancies in the stock
For a Full Stock Guide please read the following article: