Creating Products for the POS

A Product is an item which is sold on the point of sale(POS) Products exist within the last level of the Group, Department, Product hierarchy. Products have a wide variety of parameter that can be customized into the best solution for you business.

To add a Product(Basic):

  1. Click the New Product button.

  2. By default,the reference is populated with the next available in sequence, to overwrite this, type the reference required into the Reference input box.

  3. Enter the Product Name. Please note, this is the text that shows on the customers receipts and kitchen dockets.

  4. Choose the Department from the drop-down list that this department is linked to.

  5. Select Next

  6. By default, the Pricing Model is inherited from the Department, enter the Price into the input box. Please note, additional price can be added by selecting Add Price Model button.

    • If required you can change the Sales Unit and VAT Rate.
  1. When the price has been added, select save to add additional information.

For additional information on changing the price, Please read - https://help.tapapos.com/kb/price-change

  1. Next, If required enter the product’s description into the Description Box

    Please note, this description is used for describing products withing the online ordering.

Sales Menus- Sales menus can be linked to a product, a sales menu is a list of products that can be prompted after selling the initial product. Sales menus can be configured with a minimum or maximum choice required and products within the menu can be priced or free.

Example, when you sell a vodka it can prompt to select a mixer product or when you sell a pizza it can prompt for a choice of additional toppings.

Adding Sales Menu to a Product

  1. In the Sale Menus Column, select the +Attach Sale Menu

  2. From the drop down select the correct Sale Menu. (Please note this will be previous set-up) For more information please read the following article. https://help.tapapos.com/kb/creating-a-sale-menu

  3. Next select save once all sale menus have been added.

Sale Messages- After selling a product a list of messages can be displayed, messages are instructions used to notify the kitchen of cooking instructions or modifications to a product. Messages cannot have a price and can be set as compulsory.

Example, when you sell a steak it can ask how you would like it cooked, rare,medium,well-done etc.

Adding Sale Messages to a Product

  1. In the Sale Menus Column, select the +Attach Sale Messages

  2. From the drop down select the correct Sale Messages. (Please note this will be previous set-up) For more information please read the following article. https://help.tapapos.com/kb/sales-messages

  3. Next select save once all sale messages have been selected.

Printers- Products can be assigned to print to multiple printers,printers can be configured as dispense printers for bar or kitchen or as a label printer.

Adding Printers to a Product

  1. In the Printers Column, select the +Attach Printer

  2. From the drop down select the correct Printer. (Please note this will be previous set-up) For more information please read the following article. https://help.tapapos.com/kb/printer-groups

  3. Next select save once the printers have been selected.

Kitchen Displays- Products can be set to display on a kitchen screen or multiple screens.

Adding a Kitchen Displays to a Product

  1. In the Kitchen Display column, select the +Attach KDS

  2. From the drop down select the correct Printer. (Please note this will be previous set-up) For more information please read the following article. https://help.tapapos.com/kb/kitchen-screens

  3. Next select save once the printers have been selected.

Additional Information- This section can be used for any additional product information that can be displayed to POS users.

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Barcodes- Barcodes can be linked to a product so that a barcode scanner can be used to sell a product.

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Adding Barcodes

  1. In the Barcodes column, select the +Add barcode

  2. Next, In the pop-up, enter the barcode and from the drop-down select the price.

  3. When finished select save.

Stock Items- A stock item can be linked to a product, every time this product is sold the selected quantity of the stock item is adjusted from the stock levels.

Creating and Attaching a Stock Item

  1. Select the button +Create & Attach Stock Item
  2. On the Pop-up, fill out the add supplier Forum. On this forum all fields must be filled out, the case barcode and Unit barcode are not compulsory. Please note the stock unit family can not be changed.
  3. When all fields have been filled out, select save when finished.

Adding Stock item.

  1. Select the button +Add Stock Item.
  2. On the pop-up select the previously created stock item from the drop-down.

Stock Recipes- Recipes that have been configured in the stock section can be allocated to products, when the product is sold the stock level of the attached ingredients are depleted from the stock.

Adding a Recipe

  1. Select the button +Add Stock Item.
  2. On the pop-up select the previously created recipe from the drop-down. Fro more information please read this article - https://help.tapapos.com/kb/stock-guide

Dietary Allergens can be set against products, these can be manually configured or are inherited from any recipes. Allergens will show as icons on the ordering app.

  1. To add allergens or Dietary information to a product, simply select the tick box for the information you need to add.

  2. To add a spice level, from the drop select, mild, medium, spicy or extra spicy.

Nutrition Information

Nutritional information can be added to the product,These tell you what nutrients the food contains and how much of each nutrient there is.

  1. To add nutritional information to a product, simply enter the correct amount in the text box located beside the nutrient.

Batch Product

  1. In the Batch Product Column, select the +Add Batch Product

  2. From the drop down select the correct product, and select add (Please note this will be previous set-up)

Product Media

A product image can be assigned to a product which can be used as information purposes on the point-of-sale or on the ordering app.

  1. In the Product Media Column, select the +Upload Media

  2. On the file pop-up select the image you want to upload, next select open. This will add the image to the media.

When finished save the product. When all changes are made in the back-office send the changes to the POS

For help on how to send the changes to the POS please read the following article.- https://help.tapapos.com/kb/updating-tills

Editing existing Product

  1. Click the edit icon beside the Product description under Actions
  2. Enter the Products new description.
  3. Select Save to finish.

Deleting an existing Product

  1. Click the delete icon in the Action field.
  2. A conformation pop-up will appear and select yes.

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Adding a Product | Products | Inventory |